Our Fees

Ash Park’s Fee Policy sets out the requirements of both the Bill Payer and Ash Park Childcare in the legally binding contract. It is important that both the Bill Payer and Ash Park Childcare understand their responsibilities in this contract, and should the Bill Payer have any questions – they should be asked prior to signing the contract. It is vital for the Bill Payer to understand that no place will be secured without a signature, confirming they understand and will comply with the terms and conditions of their contract with Ash Park Childcare.

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Nursery fees are charged a month in advance and are payable by the 1st of the month ahead of the date the invoice is received. For example, invoice date is 27th February, the invoice would need paying by the 1st March.

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Bill Payer should be made aware that Ash Park reserve the right to terminate your contract at any time, should payments not be made in adequate timing.

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What’s included? 

• Nappies and Baby Wipes

• Sun Protection unless you would like your child on a different sun cream

However, the following is not included and parents must provide: 

•  Formula Milk

• Spare clothes

• Weather protection for example sun hats or waterproofs

Fee’s

Fee’s will be reviewed every year, and Bill Payers will receive a notification of any changes.

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Deposit

A security deposit is required to secure a child’s place at Ash Park Childcare Nursery, along with all relevant documentation completed. The deposit of £100 is per child and must be paid prior to the individual starting / attending Ash Park. 50% of the deposit is refundable against the child’s final invoice at Nursery.

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If the bill payer cancels the reserved place of their child before the confirmed start date, this deposit of £100 is non-refundable.

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Registration Fee

There is a non-refundable £50 charge as a registration fee this includes an Ash Park bag.

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Invoices

We work our invoices out on a salary basis. This is to help our parents work out a monthly outcome the same every month (unless extra sessions or holidays). 

For example – the amounts would be different depending on hours you do. 

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£80 (full day) x 52 weeks of the year / 12 months of the year = £333.35

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There is an option to do term time only – there is an extra 10% charge to secure your place in the holidays whilst you’re not here.

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For example – the amounts would be different depending on hours you do.

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£80 + 10% = £88 x 38 weeks of the year (closed for two weeks at Christmas) / 11 months of the year = £304

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Funding

At Ash Park Childcare, we believe that you are entitled to your funded childcare, and therefore, offer you to use your funding in a number of ways, which support you and your family best:

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Option 1: Term Time Only

38 weeks a year / Term Time Only – Meaning your child WILL NOT attend during School Holidays, you will be entitled to 30 hours per week.

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Option 2: Stretched

52 weeks a year / Stretched – Meaning your child WILL attend ALL YEAR ROUND, resulting in 22 hours funded per week.

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Consumable Charge

The Government Funded Childcare does NOT include Meals and Consumables, therefore there is an additional voluntary charge for these.

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At Ash Park Childcare, we try our hardest to ensure we provide the children with a variety of different learning and development opportunities and experiences, to help give them the best start in life. However, to do this, we do rely upon a voluntary consumable charge to support us do this, here are just some of the expenditures, which we utilise the consumable charge one, although there are many more, this gives you an idea: Nappies / Wipes / Creams / Weather Protection / Miss Dianne Dance / Extra Curriculum Trips / In House Trips / Resources, etc.

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However, if you choose not to pay a consumable charge towards these extra you will have to provide your own wipes and nappies, and any extra curriculum your child will unfortunately have to miss out on.

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Extra Sessions

Should you need your child to attend Ash Park Childcare for an extra session in comparison to their usual booking pattern, we ask that you inform us at the earliest convenience. Ash Park Childcare has legal responsibilities to meet adult to child ratios; therefore, it can sometimes be difficult to meet extra booking requests at late notice. Therefore, to avoid disappointment, we encourage requests to be made as soon as possible.

Extra sessions are added to the next invoice.

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Late Payment

A late payment is when the Bill Payer hasn’t paid the invoice by the date provided.

As part of the contract with Ash Park Childcare, Bill Payer must pay their invoice by the 1st of the following month for example January invoice given out in December is to be paid in full by the 1st of January. Should Ash Park Childcare not receive the payment in full off the Bill Payer, a late payment charge will be added.

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This procedure follows as:

1. Ash Park Childcare will serve the bill payer with a late payment notice on the 1st.The bill payer has three days to pay this.

2. If the bill payer has not responded to the Late Payment Notice with payment, a charge of £10 will be added to the invoice for payment late of a week. Any more than a week, the late charge will be £5 per day.

3. The child’s place will be terminated after 1 month by the date if no payment or response received.

4. Final warning letter with 5 days to pay the outstanding amount

5. If the invoice is still outstanding after this, we have the right to get in contact with our debt collectors to take over this debt. Any charges from the debt collector company for example joining up fees will be added to your outstanding payments.

Cancellation / Termination of Contract

After a child’s settling in sessions at Ash Park Childcare either party involved may terminate the contract giving 4 weeks’ notice in writing. During the settling in period the contract may be immediately terminated by parents or Ash Park Childcare without prejudices. In the event of the parent / carer giving notice of termination and immediately withdrawing the child from Ash Park Childcare there shall still be a month of fees in lieu of notice.

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Late Collection Charges

It is the responsibility of the parents / carers to ensure that the child is collected by an appropriate adult at agreed time, in line with our collection policy. Therefore, Ash Park Childcare reserve the right to charge a parent / carer when they do not collect their child at agreed time. Should a parent / carer be running late, Ash Park Childcare ask that they let us know at the earliest convenience to avoid the child being upset and emotional. It also allows the Nursery Manager to organise staffing to avoid Ash Park Childcare staff becoming late for their own children and responsibilities. If a parent is late collecting and has not told the setting, a late collection charge will be added. This charge will be implemented after 15 minutes; £5 late charge will be added for every 30 minutes that a parent/carer is late. This charge is in place to cover the cost of staff who have stayed to care for the child that has not been collected. Should a child not be collected, and the Nursery has not been notified, staff will follow the Collection Policy.

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Sibling Discount

Where there is more than one child from the same family attending Ash Park Childcare, we offer a discount of 10% of the lowest bill.

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Notification of Absence / Lateness

The parent / carer is expected to notify Ash Park Childcare if their child is going to be more than ½ hour late or absent from Nursery. If staff have not heard from parents / carers at least an hour after the child’s agreed arrival time, they will contact the parent in line with our Child Absence Policy.

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Sickness / Emergency Treatment

Children must not attend Ash Park Childcare for 48 hours when they are unwell or suffering from a contagious infection or illness – this is in line with our ill health and infection control policy. Should a child be unwell and Ash Park Childcare receive no notice that they will not be in, the Bill Payer will be charged 100% normal fees. However, if the parents / carer notifies Ash Park Childcare with notice of 24 hours a 50% reduction on that day’s fees will be implemented. For example – Tuesday morning parent rings to say child will not be in Wednesday because of sickness, parent will pay £80.00 for Tuesday and £40.00 for Wednesday. Deduction of fees will not be implemented if Ash Park Childcare has sent the child home. If parent collects in the afternoon and says the child will not be in tomorrow, 100% fees will be charged for the next day – however if parent says they will not be in the day after tomorrow 50% deduction will be implemented for that day.

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Holidays / Days Off

Ash Park Childcare will not charge fees for Bank Holidays and the 2 week we close over the Christmas period, depending on how and when the Bank Holidays fall, notice will be given to parents of the dates of closure. Ash Park Childcare respects and appreciates that parents and families like to spend time together. Therefore, do offer discount on fees for these times. Ash Park Childcare must receive 24 hours’ notice for holidays and days off. When 24-hour notice has been received 50% discount on daily fee will be implemented. Should Ash Park Childcare not receive 24 hours’ notice of days off or holidays, 100% fees will be expected. This condition includes holidays away / abroad or parents / grandparents having a day off. Parents / Carer must give 24 hours-notice to qualify for 50% discount.

Unforeseen Closures

In the unlikely event of a closure of the nursery due to extreme weather conditions, flooding, lists of utility supplies, heating failure, or other causes beyond the reasonable control of the nursery, the setting will close, and Ash Park Childcare accepts no refund of fees will be made due to continued operational costs for the first 7 days.

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Loss or Damage

Ash Park Childcare does not accept responsibility for the loss or damage of property on its premises.​